WOOBURN & BOURNE END PARISH COUNCIL

WOOBURN & BOURNE END PARISH COUNCIL

OPEN SPACES, ALLOTMENTS & BURIALS COMMITTEE=

Tuesday 2^nd March 2010 at 7.30pm in = the Council Chamber at Wooburn

Present: = Cllr Appleyard – Chairman

Cllrs. D Airley, Mrs K Airley, Mrs Gould, Reeve= s, Mrs White, Mrs Witney (Clerk)

Others: &nb= sp; 3 members of the public

Members were informed that the Vice Chairman ma= y not be attending the meeting and there is no Chairman due to the recent resigna= tion of Cllr Paul, therefore a Chairman would need to be elected to take the mee= ting for this evening. Cllr White Proposed Cllr Appleyard, seconded by Cllr Gould, all in agreement. Cllr Appleyard accepted and took t= he chair.

MINUTES

Part I

114/09  &nb= sp;         Apologies for Absence

None.

Although no apologies had been received the Clerk and Chairman of Council were aware that Cllr Mrs Marshall (Vice Chairman) may not be attending the meeting.

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115/09      =       Declarations of Members interests

None.

116/09      =       Public Speaking

1 member of public s= poke on agenda item 11.02 Open Space bookings.&nbs= p;

Standing Orders susp= ended.

Standing Orders resu= med.

1 member of public s= poke on minutes of previous meeting (minute number 105/09).

117/09  &nb= sp;         Minutes

Resolved: The minutes of the Open Spaces, Allotments &am= p; Burials Committee meeting held on 2^nd February 2010 were approved subject to the amendment to minute 103/09 and 105/09. Proposed by Cllr Gould, seconded b= y Cllr Reeves, all in agreement.

Resolved: The minutes of the Extra-ordinary meeting of the Open Spaces, Allotments & Burials Committ= ee meeting held on 9^th February 2010 were approved. Cllr Appleyard Proposed that the m= inutes also include an official set of the agreed revised Terms of Reference for t= he Play Equipment Working Party, seconded by Cllr Reeves all in agreement.

118/09      =       Wooburn Park Pavilion Working Party

Notes of the Pavilion Working Party meeting held on 19.02.10 were presented and discussed.

The Chairman propose= d that the recommendations should be put forward to Full Council.

It was noted that a = Chairman for working party needs to be elected (in accordance with Standing Orders).=

Resolved: The following Terms of Reference w= ere agreed, Proposed by Cllr D Airley, seconded by Cllr Mrs White, 5 in favour, none against.

Terms of Reference:<= o:p>

Decide on preferred option

Decide on preferred way to organise projec= t

Complete Pavilion Working Party within 3 m= onths

Resolved: Committee members agree= d to accept the working party’s recommendation of Option 2 Replacement in current location (2352 sq ft). Proposed by Cllr D Airley, seconded by Cllr Reeves, all in agreement= .

It was noted that a = meeting had already taken place with Wooburn Narkovians (notes of this meeting will= be presented at next Committee meeting).

The Clerk asked the = Chairman to sign her handwritten notes of the above resolutions in order that they a= re not contested at the next meeting, the Chairman declined.=

Resolved: To accept Wooburn Narko= vians request for a Representative to go on Working Party and for BEJSC & Woo= burn Athletic to also be invited to put a Representative on working party. Proposed by Cllr Appleyard, second= ed by Cllr Reeves, all in agreement.

119/09      =       Meeting with Wooburn Narkovians Cricket Club

The notes of a meeti= ng between Wooburn Narkovians Cricket Club Representatives, the Chairman and Vice Chai= rman of Committee, Parish Representative and Clerk held on 2^nd Februa= ry 2010 were noted.



120/09      =       Wooburn Narkovians Cricket Club – 3 year rent review (Deferred from previous meeting)

In accordance with l= ease Committee members were asked to decide whether to increase the annual rent which is presently £552.00. The Clerk explained that the previ= ous rent increase was based on the same terms as the Tennis Club lease (on the = RPI index). The Clerk also explained that the RPI for 2009 was -0.5%.

Deferred: Cllr Appleyard proposed to ask for a calculation of the RPI to be presented at t= he next meeting updated to 2010, seconded by Cllr D Airley, all in agreement.<= o:p>

121/09      =       Play Equipment Working Party

121.01 Resolved: Terms of Reference agreed subject to amendment on item 2 (the Clerk only has a responsibility to keep Committee updated not a working party), Proposed by Cllr Appleyard, seconded by Cllr Reeves, 4 in favour, 1 abstent= ion, carried.

121.02 The notes of the Play Equipment Work= ing Party meeting held on 23.02.10. were noted. Resolved: All agreed to make Holtspur Ave. a priority and the estimated expenditure of £10,000 and finish date of May approved, seconded by Cllr Reeves, 5 in favour, carried.

The Chairman suggest= ed that the seats and dog bins are to be included on a separate agenda within the n= ext 3 months.

122/09      =       Bourne End Rec. Disability Access Requirements

122.01 A letter from Ms Alison Pipes (Building Control Manager) following a request = to the Head of Planning and Sustainability at Wycombe District Council request= ing a meeting with the Chairman, Vice Chairman and Clerk regarding the disabili= ty access requirements for Bourne End Rec. was noted.

122.02 Following a suggestion from Mr Tim Harper, Building Control Officer at WDC, Committee members were invited to meet with Mr Harper and Mr Switalski (Disability Ac= cess Officer) at a date/time convenient for all members (during working hours) to discuss the disability access issues in full. Resolved: Cllr D Airley proposed to meet= on site with WDC Officers, plus all other Council members, seconded by Cllr Mrs Gould, 5 in agreement. <= /o:p>

123/09      =       Hanging Basket Quotes

3 quotes had been re= quested for 3 year contract due for renewal for hanging baskets in Wooburn Green. Windowflowers (present suppliers) £4200.00. Spruced-Up £5800.00 (subject to RPi review after 1 year). Greengage Nurseries – quote requested but not received. Committee members were asked to approve one quote. Resolved: Windowflowers approved as supplier for 3 year contract, Proposed by Cllr Reeves, seconded by Cllr Mrs= K Airley, 4 in favour, 1 against.

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124/09      =       Open Space Bookings

124.01 A copy of all Open Space bookings which have been given permission year to da= te was noted. =

124.02 Committee were asked to consider request from BEJSC regarding charging admission to S= portsfest and arrangements for parking provision.&nb= sp; Deferred: The Chairman asked the Clerk to cl= arify rules for charging and whether there is any clause on deeds of land for Wooburn Park.

124.03 Committee were asked to consider request from WRA for a charity fund raising event for Tea in the Park (Wooburn). Deferred: Approval to be given to both BEJSC (minute 124.02) and WRA subject to clarification on rules for charging, Proposed by Cllr Mrs Gould, seconded by Cllr Reeves, 5 in favour, none agai= nst, carried.

The Clerk advised Co= mmittee members that there is no Policy in place for charging of open spaces or whe= ther the Council permits organisations to make a charge.

Ratified: Permission (re. minute 124.01 abov= e) to Circus Tyana for use of Wooburn Green for 2010 was approved, 4 in favour, 1 abstention, carried.

9.30pm Committee agreed to continue.=

With approval given by members agenda item 13 w= as brought forward by the Chairman.

125/09 &nb= sp;          Correspondence Requiring a Committee Decision

125.01 An email from Mrs Candida Kegg re Wooburn Park path maintenan= ce was discussed. Deferred: Pathway= in Wooburn Park to be included as a future ag= enda item, Proposed by Cllr D Airley, seconded by Cllr Reeves, all in agreement.=

125.02 Letter from Dominic Grieve QC MP re correspondence received from Mrs A Murray of P= ark View Cottage, Wash Hill, High Wycombe HP10 0JA and Mr Chris Baker, Chairman= of the Wooburn Residents’ Association was discussed. Deferred: Play equipment working party to di= scuss removal of aerial slide at Blind Lane in order to make a recommendation to Committee on next agenda, seconded by Cllr D Airley, all agreed. Resolved: All agreed that a letter is to= be sent to Dominic Grieve QC MP informing him that all items raised in both le= tters will be addressed on future agendas, Proposed by Cllr Appleyard, seconded by Cllr Reeves, 5 in agreement.

125.03 An email from Mr J M Rolfe re Bourne End bench seats was discussed. Deferred: All in agreement to put all se= ating in Parish Council on a future agenda.

125.04 An email from Ms Raina Parker re Blind Lane play area was discussed. Deferred:

All in agreement to put all items raised in email on a future agenda.

125.05 An email from Mr John Sendall re Play Equipment consultation was discussed. C= llr Appleyard Proposed that a consultation will take place on skatepark and aer= ial swing when Council decides it will take place, seconded by Cllr Reeves, non= e in favour, not carried.   Committee agreed priority of consultation on skatepark and aerial sw= ing has not yet been decided.

126/09      =       Cemetery Consultation (Deferred from previous meeting)

Following a decision= at the last Committee meeting to revert back to a traditional style cemetery (for = the top lawn area) members were asked to review and approve new regulations for= top cemetery. Current regulations= for top lawn cemetery and for lower traditional cemetery were provided with age= nda paperwork. Councillors expres= sed concerns over previous decision to revert back to a traditional style cemetery. The Clerk was asked if letters had= gone out to those grave owners in top cemetery of Council’s decision. Deferred: Clerk to withhold letters to grave owners if they have not already gone out, propose= d by Cllr Gould, seconded by Cllr Reeves, all agreed.

Meeting Closed at 10.20pm