Clerk and the Council offices
The offices (inside the cemetery, in Town Lane, Wooburn) are open to parishioners every weekday between 9:00am and 5:00pm, handling as wide a selection of queries as there are residents in the Parish. Telephone messages left outside these hours are recorded and actioned the following morning.
There are five members of staff: Malcolm Silver, the Clerk, assisted by Gail Laybourne, Penny Baron, Roland Carson and Shane Read. The Clerk’s responsibilities range from liaising with councillors, providing advice on statutory procedures, preparing agendas and minutes, authorising burials, providing all areas of risk assessment and insurance, to overseeing staff, lighting contractors and grass cutting. The Clerk is employed by the Council full time.
Gail works part-time and in addition to supporting the Clerk, she prepares agenda papers and takes the minutes for the Planning, Highways & Lighting Committee meetings. She monitors any problems or improvements concerning street lighting and is responsible for seeing the allotments at Peggs in Bourne End and the newly available allotments at the top of Brookfield Road, Wooburn, are well maintained whilst requesting and recording annual agreements, changeovers and collecting rent as appropriate. Besides this, she is involved in numerous projects as and when they occur.
Penny is employed as part-time Office Assistant/Receptionist. Her duties include: dealing with phone and walk-in queries from members of the public, funeral directors, stone masons, councillors, facility users, outside organisations and local authorities. She is responsible for day-to-day office work, purchase orders, post, recording incoming invoices and keeping the information on the website current. Once Penny has been trained, she will help Gail with Burial enquiries from Funeral Directors and the public for funerals at Wooburn & Bourne End Cemetery. She will maintain the Burial Records, paperwork and maps showing the location of each grave, along with arranging ashes interment and grave tablet wording and recording, in Gail's absence.
Roland, our Groundsman, has been joined by an assistant, Shane, and together they are responsible for ensuring all Council owned land, facilities and machinery are maintained and where possible, improved, in accordance with the Council’s wishes. Since the Parish Council no longer employ contractors to cut the grass in the open spaces, Roland and Shane take pride in keeping the park, the green, all the play areas and the cemetery lookng well groomed. They also empty the litter bins, repair the play equipment where possible, and make sure agendas and posters are displayed and up-to-date in all 5 Parish notice boards.